IDD Software for Provider Agencies
Providocs Built by
Providers, for Providers
Built by Providers
Ryan Edwards
Co-Creator of ProviDocs
Trusted By
Features
A Platform Designed For Providers
No Bloated Software
Only what you need — no unnecessary modules or confusing menus slowing your team down.
No Unnecessary Clicks
Every workflow is streamlined for speed. Get things done in seconds, not minutes.
Reduce Admin Burnout
Spend less time chasing paperwork and more time serving people.
Just Tools That Work
Features
Everything You Need to Run Your Provider Business
Simplify Daily Documentation
Create, manage, and standardize progress notes, outcome notes, and service logs in one place.
Centralize Your Team
Manage staff access, agency settings, and workflows from one dashboard.
Reduce Admin Burnout
Spend less time chasing paperwork and more time serving people.
Stay Compliant
Built with compliance in mind — so your staff document the right way, every time.
What's Next
Coming Soon — And Early Users Get It First
Billing and Claims Management
Automate billing workflows and reduce errors.
Mobile App for Staff
Document services on the go from anywhere.
AI Voice Documentation
Staff can speak their progress notes instead of typing.
Smart Reminders
Never miss documentation deadlines again.
Staff Training Modules
Train, assign modules, and track progress — in Providocs.
Why Switch
Why Providers Choose Providocs
Traditional Systems
- Notes scattered across multiple tools and spreadsheets
- Manual processes increase compliance risk
- Staff management across disconnected systems
- Time wasted chasing paperwork
- No automated compliance reminders
Providocs
- All documentation in one unified platform
- Built-in compliance guidance for accurate records
- Centralized staff access and workflow management
- Reduced administrative workload
- Smart reminders for documentation deadlines
Spend Less Time on Paperwork. More Time Supporting People.
Built for independent providers and growing agencies
Waiver service providers
Behavioral health agencies
Ohio IDD / DODD providers
Home and community based service providers
Agencies tired of duct taping systems together
Features
Why Providocs is Different
From audits to daily operations, Providocs brings structure and simplicity to the way provider agencies manage their work.
Built by Providers
Created by agency owners and frontline providers who deal with audits, staffing shortages, compliance stress, and documentation overload every day.
- Michael Smith
Agency Provider
Dublin, OH
Designed for Real Workflows
Workflows mirror how providers actually deliver care — from intake to documentation to compliance — instead of forcing you to adapt to the tool.
Tyrone Spears
Toledo, OH
Scales With You
From a 5-person agency to a 500-person operation, Providocs grows with your team without surprise per-seat pricing or feature paywalls.
Yvette Smith
Independent Provider
Cincinnati OH
Pricing
What Features Are, Included
Providocs offers scalable pricing designed to grow with your agency. Start with the Essential Suite for core functionality, or upgrade to the Empower Suite to access advanced features and enhanced capabilities tailored to your evolving needs.
Free Trial
$0 /month
3 clients / 1 staff
Best for testing Providocs before committing.
Included
- Client profiles
- Daily documentation
- Scheduling
- Basic reporting
- Staff access
- Secure document storage
- No credit card required
- 14 day Trial
Independent Provider
$79 /month
Up to 7 clients / 1 staff
Best for solo providers who need simple documentation and client management.
Included
- Up to 7 active clients
- 1 staff user
- Client profiles
- Daily service documentation
- HPC notes
- Transportation documentation
- Scheduling
- Basic reports
- Secure document storage
Agency Basic
$179 /month
Up to 15 clients / 5 staff
Best for small agencies that need to manage clients, staff, documentation, and service activity in one system.
Everything in Independent, plus:
- Up to 15 active clients
- Up to 5 staff users
- Staff activity tracking
- Agency dashboard
- Incident documentation
- Mileage and trip tracking
- Compliance overview
- Service hour reporting
- Admin-level access
Agency Pro
$299 /month
Unlimited clients / unlimited staff
Best for growing agencies that want unlimited usage, stronger oversight, and access to future platform add-ons.
Everything in Agency Basic, plus:
- Unlimited active clients
- Unlimited staff users
- Advanced reporting
- Provider usage tracking
- Priority support
- Future add-on access
- AI voice documentation, coming soon
- Training modules, coming soon
- Additional compliance tools, coming soon
FAQ
Answers to your Questions
How secure is my business data?
Providocs is built on HIPAA-aligned infrastructure. All data is encrypted in transit and at rest, access is role-based, and we maintain audit trails for every record so you always know who touched what.
Can my staff document on the go?
Yes — the web app is fully responsive today, and the dedicated mobile app is one of the early-access features rolling out to waitlist members first.
Is there a limit to the number of staff or clients I can add?
Plans are designed to scale with your agency. There is no per-seat surprise pricing — pick a plan that fits your size and grow from there.
Do you offer support if I have technical issues?
Every Providocs account includes responsive email support. Larger agencies get dedicated onboarding and a Slack/Teams channel with our team.
Can I upgrade or downgrade my plan anytime?
Absolutely. You can change plans from your settings — upgrades take effect immediately, downgrades at the next billing cycle.
LIMITED SPOTS AVAILABLE
Get Grandfathered In
Join the waitlist for early access, beta pricing, and provider tools designed to simplify documentation, scheduling, compliance, and communication.
Providocs is actively evolving — your feedback helps shape what we build next.